Current BY LAWS NATIONAL CAPITAL REGION SWAT ASSOCIATION ARTICLE I NAME This association shall be known as the NATIONAL CAPITAL REGIOIN SWAT ASSOCIATION hereinafter referred to as NCRSA. ARTICLE II OFFICES The principle office of the Association is TBA. SECTION 1 The designation of the county or state of the Association’s principle office may be changed by amendment of these BYLAWS. The Executive Committee may change the principle office from one location to another within the named county by noting the changed address and effective date below and such change of address shall not be deemed, nor require an amendment of these BYLAWS. Address changed to _________________ dated ____________, 20__ ARTICLE III PURPOSE The purpose of NCRSA is to enhance the abilities of those involved in TACTICAL OPERATIONS by providing relevant SWAT related tactical information, education and training. The object of NCRSA is to promote a closer professional relationship among SWAT teams and SWAT officers in the Washington Metropolitan area with a view towards an on-going exchange of information and training concerning the profession. SECTION 1 ASSOCIATION MEETINGS/TRAINING SESSIONS The Association will meet quarterly for training and case studies. The site for these meetings will be proposed and /or provided by the member agencies. ARTICLE IV POLICY The policy of NCRSA: 1. NCRSA shall be a non-commercial, non-sectarian, and non-partisan organization. NCRSA shall not endorse any political candidate nor shall the name of NCRSA nor the names of its officers be used as such in connection with any projects of partisan interest or other interests than those consistent with the BYLAWS; and 2. All funds collected in the name of NCRSA shall be used for the express purposes outlined under ARTICLE III of these BYLAWS. ARTICLE V MEMBERSHIP A. MEMBERSHIP CLASSIFICATIONS: Members shall be designated within one (1) of the following classifications: 1. Regular Voting Agency Membership: Shall be any current or retired law enforcement agency in good standing that is not rejected for membership by the Executive Committee. In the absence of such rejection, the Committee shall approve all agencies applying for membership. 2. Associate Individual or Agency Membership: Shall be any sworn tactical officers, sworn officers, non-sworn SWAT Medics, electronic surveillance/technical specialists or Hostage negotiators of a law enforcement agency who are of good character and standing and/or any other tactical units, HNT units and other SWAT associations. Associate membership must be sponsored by a regular member in good standing. Associate members shall not have voting rights. 3. Honorary Members: The Executive Committee may invite selected persons to be honorary, non-voting members when, in the Executive Committee’s opinion the selected persons have rendered outstanding contributions to the Association or to the discipline of tactical operations. B. TERMINATION OF MEMBERSHIP Any member that is reportedly, is not in good standing shall have it’s/his//her membership terminated upon majority vote of the Executive Committee. “Not in good standing” is defined as: 1. One that fails to adhere to the BYLAWS of the Association: 2. One that conduct is unbecoming of a member of this Association; 3. One that fails to renew it’s/his/her membership Prior to any vote to terminate membership, the member in question must be given a fifteen-day notice in writing by the Executive Committee. The member has the right to respond to the Executive Committee in writing or in person at the Executive Committee meeting held for the termination process. ARTICLE VI EXECUTIVE COMMITTEE A. Executive Committee: The Executive Committee shall be made up of reprentatives from member agencies in good standing. They shall have general charge of all interests of the Association and shall consider and report on all proposed measures for the benefit of the Association and members of tactical units. They shall endeavor to adopt ways and means to advance the objective of the Association. The following shall constitute the Executive Committee: 1. Chairman 2. Vice Chair 3. Secretary 4. Treasurer 5. General Board 6. General Board 7. General Board The Interim Executive Committee shall be elected by a steering committee from the members that make up the steering committee. The steering committee will consist of one representative from each member agency that is present on the Aril 7th, 2005 meeting. Each subsequent election of Executive Committees shall be a result of a majority vote of those Association members present at a regular training session. Executive Committee members shall hold their positions for a period of two years. B. Election of Officers: Election of the Committee shall be held at the August quarterly training session and they shall assume the office immediately upon election. The Committee shall be elected by a majority vote of members present at said meeting. In the event of a tie, second and subsequent votes shall be taken until the tie is broken. Nominations may be made by submitting name(s) of the person(s) and the office to which they are to propose for election at the May quarterly training session. 1. The Executive Committee elections shall be by written secret ballot except as provided by number 2. 2. If an office is un-contested, a voice vote may be taken 3. Any member nominated for an elected position on the Executive Committee may not be present at the May quarterly training session to accept such nomination. C. Duties of Office: 1. CHAIRMAN-Shall serve has the chief executive officer of the association, preside over meetings of the Committee and be responsible for the good of the order of the Association. In fulfilling this role, the Chairman’s responsibilities include, but are not limited to: a. Sign all contracts for the Association which have had prior approval of the Executive Committee or the Membership; b. Coordinate quarterly training sessions, ensuring that host agencies have the assistance necessary to meet the objective of the Association; c. Sign all checks; d. Shall submit his acts to the Executive Committee at its next session, which acts shall be subject to approval or modification of said committee. 2. VICE-CHAIRMAN-Shall fill the duties of the Chairman upon the absence of the Chairman and shall assist the Chairman in all matters relating to the Association. Shall be responsible for all written and electronic correspondence pertaining to the association. 3. SECRETARY—Shall keep and maintain all records and minutes of Executive Committee meetings. Receive and maintain all applications for membership to the Association. Maintain current roster of NCRSA members. As well as all other documents pertaining to the Association. 3. TREASURER--Shall be responsible for all monies of the Association and maintain all financial transactions of same in record form. Shall maintain a primary bank account for the Association and keep the Association checkbook in an orderly fashion. Any association function expenses shall be funded through the primary account, and the treasurer will sign all checks. They will also maintain forms used by the Association as it pertains to its finances. 4. General Board members—shall bring forth the interest of all members and assist the other Executive committee members in performing their duties. D. Tenure in Office: Committee members shall hold their positions for a period of two years. Members may hold their offices for successive terms. E. Vacancies: In the event of a vacancy to the Committee, the Committee Chairman shall designate a replacement during the interim period. In the event that the Executive Committee Chairman is unable to complete his/her term of office the Vice-Chairman shall assume the duties of the Chairman until a new Chairman is elected and designate replacement for the Vice-Chairman. F. Meetings: The Executive Committee shall meet at the discretion of the Executive Committee. The Committee may call special meetings after a significant incident involving a member agency. There shall be an Annual meeting of the Committee pursuant to the State Corporation Commission regulations. SECTION 1 SPECIAL ADVISORS A. The Special Advisors to the Committee shall consist of volunteers from member agencies represented in the association. B. They shall assist the Committee in the discharge of their duties, offering advice and suggestions for the betterment of the Association. C. The filling of vacancies or additions to the Special Advisors shall be left to the discretion of the Executive Committee. ARTICLE VII AMENDMENTS TO THE BYLAWS 1. At the discretion of the Executive Committee, a by-law committee may be established. The Committee’s number (not less than three) and the length of term shall be set forth by the Chairman and shall report directly to the Executive Committee. If such a Committee is established, they shall recommend any additions or deletions to the BYLAWS in writing to the Executive Committee. 2. Any motion for change in the Association BYLAWS shall be voted on by the membership at a scheduled quarterly training session. The membership shall be notified by Teletype, electronic mail and/or by the postings on the NCRSA website (www.ncrswa.org) of the proposed change not less than one month prior to the training session detailing the proposed change. 3. An affirmative 2/3 majority of the membership present shall be required to affect any change to the by laws 4. Any affected change of the BYLAWS shall remain in effect for not less than six months. ARTICLE VIII DUES A. Dues B. To off-set expenses incurred by agencies hosting the quarterly training dates as well as administration and operational costs for the Association, the membership will be required to pay a due in the amount of $200.00 per year per agency membership and/or $25 per year per individual membership. The payment of said due will commence in May 2005. Membership will expire on the last day of May of each year unless dues are paid by the May 1st. The due requirement and amount are the same for both Regular and Associate members. Honorary members are exempt from the due requirement. Each member who has not paid or communicated with the Secretary regarding payment by the date of June 1st of each year shall be dropped from the active roll. C. Additional Fees Additional fees may be imposed by a majority vote of the Executive Committee. ARTICLE IX FUNDS MANAGEMENT 1. All funds received by the Treasurer for NCRSA shall be deposited in an account in the name of NCRSA and not in the name of any individual. Withdrawal from such fund shall require the signature of either the Chairman or the Treasurer. 2. Fund expenditures shall be restricted to such activities as annotated in Article II of these BYLAWS, necessary to accomplish the objective of NCRSA. 3. The Treasurer of NCRSA shall keep open for inspection by the Executive Committee all books of account. Said books and records shall be kept and maintained in accordance with nationally accepted general accounting principles and both state and federal regulations. 4. The Treasurer of NCRSA shall deposit all monies and other valuables in the name and to the credit of NCRSA with such depositories as may be designated by the Executive Committee. They shall render to the Chairman and Committee upon request, an account of transaction related to NCRSA and a report of the financial condition of NCRSA prescribed by the Executive Committee. 5. Members may be reimbursed for reasonable personal expenditures while on or performing Executive Committee, pre-approved NCRSA business. ARTICLE X COMMITTEES 1. The Executive Committee may appoint committees and representatives as needed in the following areas: A. Committees 1. BYLAWS 2. Elections 3. Fund Raising 4. Special Advisors 5. Competition and Special Events 6. Training ARTICLE XI TRAINING SESSIONS Training Sessions: Shall be held on the first Thursday, every three months beginning in May. If the first Thursday is conflicted by a holiday or other scheduling issue, the meeting date will be changed at the discretion of the Executive Committee. Notifications for the sessions will be sent by any Executive Committee members via Teletype, electronic mail and/or telephonically. 1. The quarterly training sessions shall be hosted by the agencies representing the membership. 2. The Annual SWAT Training and Competition shall constitute as one of the training sessions. These are the original BYLAWS of this Association ADOPTED AT THE MEETING OF THE EXECUTIVE COMMITTEE ON THE 7th DAY OF MAY, 2005 WE THE EXECUTIVE COMMITTEE FOR NCRSA CERTIFY THESE ARE CORRECT: Charles Pak (ALEX PD), Chairman Donnie Pierson (FFX CO PD),Vice Chair Rick Thomas (CALVERT CO),Secretary Larry Scott (MPD), Treasurer Shawn Hobin (ATF), DC/FED Representative Warren Donald (METRO), MD Representative Trevin Sorby (PW CO), VA Representative